Are you a “it’s not me, it’s you!” kind of person when it comes to writing a resignation email? 😝
Or …
Someone who quits a job with a “Thank you for the great opportunity” when deep down you are actually high-fiving for the escape. 🤪
Whatever category you fall into, a good resignation is always the one in which you mention even the harsh reasons for quitting a job in the passing and preferably in a breezy tone.
So, if you are planning your next exit or need a little inspiration for the future, we have handpicked resignation copies to help you quit your job gracefully.
Let’s start with what a resignation email is.
What Is a Resignation Email?
Well, a resignation email is a formal notice to your employer stating your decision to bid farewell to the company.
Ummm … the email should be written in a polite tone.
You know what … 🤫
A polite resignation email from your current job not only upholds your obligations as an employee but also helps you get good references and great job opportunities in the future.
How to Write a Polite Resignation Email?
Here are the eight steps to write a polite resignation letter:
1️⃣ Pick a clear subject line.
2️⃣ Start your email with a professional greeting.
3️⃣ Write the purpose of your email, i.e., “a formal resignation,” and mention your last working day in the company.
4️⃣ State the reason for resignation in brief.
5️⃣ Express your gratitude for working with the company.
6️⃣ Offer to assist the company with the transition during your notice period.
7️⃣ Sign off with a polite closing followed by your name.
8️⃣ Last but not least, proofread before sending the resignation.
5 Funniest Resignation Email Examples
Who says quitting is boring? 🤪
Here are some hilarious resignations: why not quit with a bang and some laugh when you're leaving? 😁
#5
#4
#3
#2
#1
5 Resignation Email Templates for Different Reasons
Here are some polite resignation email samples, but always tweak the details to fit the reason and the person you are writing to.
1️⃣ Limited growth opportunities
Subject: Resignation from [Mention Your Post] - [Mention Name]
Dear [Name of the Person You Want to Address], I hope you are having a great day. This is a formal resignation from my current role as a [Mention Your Post] at [Name of the Company], effective [Mention Your Last Working Day]. I have truly enjoyed working at [Company Name] and appreciate the support and opportunities this company has provided me. However, I am eager to take on some new challenges and seek opportunities that my current role does not offer. I want to make this transition smooth, and I’m available for whatever assistance you may need during my notice period. Thank you for the opportunities I have been given. Wish you all the best! Best Regards, [Mention Your Name]
2️⃣ Relocation
Subject: Resignation from [Mention Your Post] - [Mention Name]
Dear [Name of the Person You Want to Address], I hope this email finds you in good health. After much consideration, I have decided to resign from my position as a [Mention Your Post] at [Name of the Company], effective [Mention Your Last Working Day]. My spouse and I have finally decided to relocate, and the daily commute makes it tough for me to continue in this onsite role. I am grateful for the opportunities you gave me at [Company’s Name]. During my notice period, I will ensure that all my responsibilities are handled and will be available for any assistance. Thank you for your understanding and support. Best Regards, [Mention Your Name]
3️⃣ Dissatisfaction with the company culture
Subject: Resignation from [Mention Your Post] - [Mention Name]
Dear [Name of the Person You Want to Address], I hope this email finds you well. I’m writing this email to formally resign from my position as a [Mention Your Post] at [Name of the Company], effective [Mention Your Last Working Day]. After careful consideration, I have realized that the culture at [Company Name] doesn’t align with the professional and personal values I believe in. I believe it’s important for me to explore work environments that align with my goals and values. I am committed to making my transition seamless. Please let me know how I can assist you in this regard. Sincerely, [Mention Your Name]
4️⃣ Personal reasons
Subject: Resignation from [Mention Your Post] - [Mention Name]
Dear [Name of the Person You Want to Address], I hope you are doing well. I’m writing this email to formally resign from my position as a [Mention Your Post] at [Name of the Company], effective [Mention Your Last Working Day]. I had a great time working with you, and I’m fully committed to ensuring a smooth transition. Please let me know how I can assist you. Wishing you and the [Company’s Name] team all the best. Sincerely, [Mention Your Name]
5️⃣ Pursuing further studies
Subject: Resignation from [Mention Your Post] - [Mention Name]
Dear [Name of the Person You Want to Address], I hope you’re doing great. Please accept my email as my formal resignation from my current role as a [Mention Your Post] at [Name of the Company], effective [Mention Your Last Working Day]. Leaving such an esteemed company was the toughest decision I have made, but I had to make it to pursue further studies that better align with my goals. It was a pleasure working with such a wonderful team. I am available for any kind of assistance during my notice period. Wish you and the team continued success. Warm Regards, [Mention Your Name]
3 Things to Not Include in the Resignation Email 🤫
❌ Avoid adding too many details in your email copy, and try to keep it as professional as you can.
❌ Do not brag about the next company you will work with or what perks they will offer you.
❌ Avoid complaining about your terrible time with the company, its employees, or policies because it’s too late for that now.
Conclusion
A perfect resignation email is the one that makes your departure a memorable one.
Embrace the comedian inside you or keep it polite and professional, but bid farewell with style.
All the best for your next adventure! 🙂
FAQs Related to Resignation Email
Q. What to title a resignation email?
A. Here are some good subject lines you can go with:
1️⃣ Formal Resignation - [Mention Your Name]
2️⃣ Resignation Letter - [Mention Your Name]
3️⃣ Resignation Notice - [Mention Your Name]
Q. When to send a resignation email?
A. Well, it varies from company to company.
Depending upon your contract clauses, the notice period can be anywhere between two to eight weeks. So, check the company policy for resignation and send an email accordingly.
Q. To whom do you send your resignation letter?
A. Address your resignation to your immediate Manager and send it to the company’s HR department as well.
